Legal

Privacy Policy

Last updated: 15 January 2026 · Almanor Research Inc.

This Privacy Policy explains how Almanor Research Inc. ("Almanor AI", "we", "us", "our") collects, uses, stores, and protects personal data when you visit almanorai.com, contact us, or engage with our services. We are committed to handling your personal data responsibly and in compliance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR) and the UK GDPR.

1. Who we are

Almanor Research Inc. is registered in the United States with offices at 333 West San Carlos Street, San Jose, CA 95110. For the purposes of GDPR, Almanor Research Inc. acts as the data controller for personal data collected through this website and in the course of our services. Contact us at info@almanorai.com for any data protection enquiries.

2. What personal data we collect

We collect and process the following categories of personal data:

Identity data: first name, last name, job title
Contact data: business email address, phone number
Professional data: company or institution name, country, professional role
Message content: any information you voluntarily provide in enquiry or contact forms
Technical data: IP address, browser type and version, operating system, referring URL, pages visited, time and date of visit — collected automatically via server logs and analytics tools
Cookie data: as described in our Cookie Policy below

We do not intentionally collect special category personal data (such as health, racial or ethnic origin, political opinions, or financial data) through this website. If you believe you have inadvertently provided such data, please contact us so we can delete it.

3. How we collect personal data

Directly from you — when you complete a contact or demo request form, send us an email, or communicate with us
Automatically — when you visit our website, through cookies and server-side logging
From third parties — we may receive professional contact details through LinkedIn or similar professional networks where you have made your details publicly available

4. Purposes and legal bases for processing

Responding to enquiries (Art. 6(1)(b) GDPR — performance of a contract / pre-contractual steps): When you contact us or submit a demo request, we process your personal data to respond to you and to take steps you request before entering into a contract.
Marketing communications (Art. 6(1)(a) GDPR — consent): If you have opted in, we may send you information about our services. You can withdraw consent at any time.
Website analytics (Art. 6(1)(f) GDPR — legitimate interests): We use anonymised analytics to understand how visitors use our website and to improve it. Our legitimate interest is in maintaining and improving our online presence.
Legal compliance (Art. 6(1)(c) GDPR — legal obligation): We may process personal data where required by applicable law.

5. Data retention

We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by applicable law:

Enquiry and contact form data: up to 3 years from last contact, unless a longer retention period is required for a business relationship
Analytics data: in anonymised or aggregated form, up to 26 months
Legal compliance records: as required by applicable law, typically 6–10 years

6. Sharing your personal data

We do not sell your personal data. We may share it with:

Service providers who process data on our behalf under data processing agreements (e.g. email and CRM platforms, website hosting, analytics providers). These processors are contractually required to process data only on our instructions and to maintain appropriate security.
Professional advisers (lawyers, accountants, auditors) under obligations of confidentiality.
Regulatory or law enforcement authorities where required by applicable law or court order.
Successors in business in the event of a merger, acquisition, or sale of assets, subject to equivalent privacy commitments.

7. International transfers

As a US-based company serving European clients, we transfer personal data from the European Economic Area (EEA) and the United Kingdom to the United States. We implement appropriate safeguards for these transfers, including Standard Contractual Clauses (SCCs) as approved by the European Commission (for EU transfers) and the International Data Transfer Agreement (IDTA) as approved by the UK ICO (for UK transfers). A copy of the applicable transfer mechanism is available on request.

8. Your rights

Under the GDPR and applicable national data protection laws, you have the following rights:

Right of access (Art. 15): to request a copy of the personal data we hold about you
Right to rectification (Art. 16): to request correction of inaccurate or incomplete personal data
Right to erasure (Art. 17): to request deletion of your personal data in certain circumstances
Right to restriction of processing (Art. 18): to request that we limit how we use your data
Right to data portability (Art. 20): to receive your personal data in a structured, machine-readable format
Right to object (Art. 21): to object to processing based on legitimate interests or for direct marketing
Right to withdraw consent: where processing is based on consent, to withdraw it at any time without affecting prior processing

To exercise any of these rights, email us at info@almanorai.com with your name and the nature of your request. We will respond within 30 days. We may ask you to verify your identity before processing your request.

9. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. These include access controls, encryption of data in transit, and regular security reviews. However, no method of transmission over the internet is completely secure.

10. Third-party links

Our website may contain links to third-party websites. This Privacy Policy does not apply to those websites. We encourage you to review the privacy notices of any third-party websites you visit.

11. Changes to this policy

We may update this Privacy Policy from time to time. We will post any changes on this page with an updated "last updated" date. For material changes, we will take reasonable steps to notify you (e.g. by email if we hold your address).

12. How to complain

If you have a concern about how we handle your personal data, please contact us first at info@almanorai.com. If you are not satisfied, you have the right to lodge a complaint with your local data protection supervisory authority. A full list of EU supervisory authorities is available at edpb.europa.eu. UK residents may contact the ICO at ico.org.uk.